Contracts and Permissions Assistant

    • Job ID: 512989-623259
    • Location: New York, NY
    • Job Type: Full-Time/Regular
    • Years of Experience: Any
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Job Description:

W.W. Norton is seeking a Contracts and Permissions Assistant for its Contracts Department. This employee will work closely with the Contracts Director and the Trade Editorial departments and report to the Contracts Director.


Essential Job Responsibilities:


  • Review all permissions licenses for the trade editorial departments, approve and query Contracts Director whenever necessary.
  • Revise and update permissions logs and notify relevant editorial departments of status and approval.
  • Keep accurate records of all approved license terms, ensuring they are in line with in-house policies and assist trade editorial assistants with large projects.
  • Maintain lists of freelancers to engage on large projects, and update permissions packet to be provided to author.
  • Review and approve author photo licenses for all editorial departments.
  • Train trade editorial assistants on permissions procedures and in-house licensing policies.
  • Submit titles for copyright registration.
  • Assist the Contracts Director and Contracts Manager as needed, including maintaining monthly reports, researching and scanning contracts.



Experience and Skills:


  • Bachelor's degree.
  • Employment eligibility to work with W.W. Norton & Company in the US.
  • Must be able to work full business hours from Norton’s New York City headquarters.
  • 1-2 years of experience in the book publishing industry.
  • Experience with permissions/licensing preferred.
  • A basic understanding of intellectual property issues.
  • Strong time management skills.
  • Ability to work independently.
  • Attention to detail and excellent organization skills.
  • Strong verbal and written communication skills.
  • Must possess strong computer skills, particularly in MS Excel.